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Commercial Property Legal Secretary

Commercial Property Legal Secretary

Job Title: Commercial Property Legal Secretary
Contract Type: Permanent
Location: Tunbridge Wells, Kent
Industry:
Salary: £21000 - £23000 per annum + bonus
Reference: T2KL/1372577
Contact Name: Sammons Group
Contact Email: hastings@sammons.co.uk
Job Published: May 05, 2017 08:58

Job Description

Job specification

Corporate & Commercial team

The Commercial Property team acts on a variety of different commercial transactions including asset management,acquisitions and disputes. The team represent a wide variety of clients including businesses,individuals, leading house builders and developers, pension funds, retailers, restaurateurs,lenders and local authorities.

The team is supported by 8 secretaries who provide secretarial and administration support to fee earners across the practice area.

The role

The role will involve providing secretarial assistance to two solicitors within and across the Commercial Property team.

Ideally prospective candidates will have prior legal secretarial experience working within

Commercial Property practice.

Main Duties

  • To ensure the smooth flow of documents and correspondence in and out of the Department.
  • To type legal documents either from hand-written notes or by transcribing digital dictation.
  • Scan, email and fax correspondence and documents as required.
  • Undertake file management including opening and closing files and filing all relevant documents.
  • Photocopying including preparing trial bundles.
  • Answer the telephone, routine calls and taking new enquiries and messages.
  • Manage the Fee Earners diary, organising internal and external meetings.
  • Undertake on-line searches (TM / Search Choice)
  • General typing including completion statements, searches, land registry forms etc.
  • It is expected that, in accordance with business needs, you will provide support to other secretaries in your department or across the firm by picking up work or covering at times when your work load is light or your usual fee earner is away from the office for whatever reason or at times of urgent business need.
  • Any other reasonable duties assigned from time to time.

Specialist Skills Required

Excellent IT skills in particular Word. Basic Powerpoint and Excel would also be

Useful.

Personal Skills Required

Interest in legal matters and understanding of the need for confidentiality.

Would ideally suit an applicant with Legal Secretarial experience with property exposure

A well-organised, careful, conscientious approach.

Ability to work alone and as part of a team.

Ability to work under pressure and to deadlines, planning time and priorities.

Clear speaking and writing.

Good grammar and grasp of the English language - spelling, punctuation and

sentence construction.

Attention to detail

Enjoy contact with others, good social skills including tact, patience, understanding

and persuasiveness

Smart appearance

Qualifications/education required

Good standard of general education, especially English.

Numerate and literate

Word processing skills/qualification.

Training as legal secretary or relevant qualification.

We endeavour to reply to all applications. However if you have not heard from us within 7 days you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by The Sammons Group.

The Sammons Group is an Employment Business and Employment Agency as defined by the EAA Regulations 2003, and we abide by the Code of Practice of our industry body (the Recruitment & Employment Confederation - REC).

We are committed to supporting and promoting diversity in the workplace, and welcome applications from candidates regardless of age, belief, disability, ethnic origin/nationality, gender/gender reassignment, marital/civil partnership status, pregnancy/maternity, or sexual orientation - we recruit on the basis of talent. If you require reasonable adjustments in the recruitment process, please let us know.

We regret that as a recruitment consultancy we are unable to seek visas for applicants not holding current entitlement to work in the UK.

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