Part Time Accounts Assistant

Part Time Accounts Assistant

Job Title: Part Time Accounts Assistant
Contract Type: Temporary
Location: St Leonards-On-Sea, East Sussex
Salary: Up to £9.50 per hour
Reference: T2PR/1376078
Contact Name: Sammons Group
Contact Email:
Job Published: April 08, 2020 02:46

Job Description


You will be responsible for all accounts daily, monthly and yearly processes including ad hoc administrative duties. You will keep the books associated with the company and will liaise with the company accountants to ensure that the figures presented are in such a manner as to allow the annual accounts to be raised and audited. You will report to the Accounts Manager regarding the day to day tasks associated with the accounts department.

  • Counting and preparing the daily takings from all sources connected to the Company
  • Analyse income into banking consolidation sheets in preparation for Sage input, including the allocation of correct VAT codes
  • Input all income to Sage (including income received direct to the bank)
  • Support and train other departments in raising Sales invoices and ensuring they understand the customer settlement process
  • Receive and check supplier invoices and arrange appropriate authorisation
  • Input supplier invoices to Sage ledger systems and allocation of correct VAT codes
  • Arrange payments of supplier invoices via BACS (and sometimes cheques), entering payments on Sage and importing payments to the bank, arrange correct bank authorisation and send our remittances via email or paper copy
  • Checking Direct Debit and Standing Order payments are correct
  • Checking statements and liaising with credit control departments where necessary
  • Carry out SAGE bank reconciliation
  • Supporting the preparation of the quarterly VAT returns by the correct analysis
  • Completion of all month and end routines, raising journals as appropriate, to agreed deadlines
  • Manage the petty cash and float issue systems and ensure Sage entry and reconciliation is undertaken.
  • Completion of year end routines including production of debtors and creditors lists.
  • Manage and assist with counting money from all sources
  • Dealing with queries in a timely manner
  • Handling some account queries and investigation and resolving discrepancies as requested by the Accounts and Payroll Manager
  • Input of Fixed Assets into Sage and dealing with disposals as reported by the budget holders and input of budgets into Sage
  • Carry out other duties associated with the Accounts Department which may include liaising with the other employees as required.


  • Education/Qualifications - Excellent numeracy skills to Key Stage level 3 or above
  • Good literacy skills to Key Stage level 2 or above
  • To have or be working towards the AAT or equivalent /similar accounting qualification
  • City & Guilds (8953) Levels 1 and 2 Certificates in Book keeping and Accounts
  • NVQ levels 2,3 and 4 in Accounting or equivalent qualification
  • Good experience in electronic sales/purchase ledger and book keeping
  • Demonstrable experience in using Sage Accounts ( Sage line 50)
  • Experience of electronic banking and credit card accounting
  • Excellent Microsoft Office skills (Word, Excel, Outlook)
  • Ability to work to strict deadlines and be methodical and well organised
  • Excellent communicator and high level of accuracy and attention to detail
  • Understanding the principles of VAT accounting and VAT returns

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