Temporary Project Assistant

Temporary Project Assistant

Job Title: Temporary Project Assistant
Contract Type: Temporary
Location: Eastbourne, East Sussex
Salary: Negotiable
Reference: KH8418
Contact Name: Sammons Group
Contact Email:
Job Published: May 16, 2019 09:58

Job Description

We are currently seeking a Temporary Project Assistant working full time based in Eastbourne. The main purpose of the role is to assist the Production Managers in the delivery of a project.

Key Responsibilities:

  • Providing regular and clear updates to Production Managers
  • Purchasing goods and services in-line with company procedures
  • Creating and amending client specifications and quotes
  • Preparing and maintaining a costing spreadsheet throughout the project lifecycle
  • Obtaining costs from suppliers and ensuring compliance with agreed specification
  • Using pre-defined project management software to manage a project
  • Creating and maintaining physical and electronic job bags
  • Communicating confidently with the Production Manager
  • Taking overall responsibility for the completion of tasks
  • Clearly communicating the critical project dates to the Production Manager and Operations Manager
  • Preparation of project timelines and production schedules
  • Assisting Production Managers with the management of on-site installations
  • Seeking written sign-offs from Production Managers and clients
  • Invoicing projects in accordance with agreed payment terms
  • Reading, understanding and acting upon pre-defined event regulations
  • Assisting with the submission of creative briefs and amends for design concepts, technical drawings and graphic specification documents
  • Assisting with the checking all elements of the project at every key stage of the process including picking, packing and loading
  • Preparation of health and safety RAMS documentation for picking, packing, handling, loading, transport, install, de-rig and return to store
  • Ensuring billable hours for a project are managed and remain within an agreed budget
  • Maintaining open communication with suppliers, contractors, clients and internal teams
  • Assisting the PM to deliver projects to the agreed profit margin
  • Working closely with your line manager to identify and overcome issues and conflicts
  • Arranging and overseeing the transport, handling, storing and/or disposal of items after an event
  • Providing timely feedback to other employees and contractors focussing on the positive and points for improvement
  • Participating in reviewing projects and identifying lessons learned
  • Supporting our internal process for continual improvement

Person Specification:

  • GCSE in Maths and English at Grade C or equivalent
  • Full UK Driving Licence
  • Valid Passport
  • Ability to present information clearly and concisely
  • Good attention to detail
  • Good level of computer literacy, particularly regarding databases, Microsoft applications
  • Previous industry experience i.e. print house, signage fabrication, conferencing, modular exhibition display or custom exhibition (desirable)
  • Proven organisational skills
  • Good oral and written communication skills
  • Ability to work in a customer focused manner
  • Can demonstrate the ability to carry out tasks accurately and within set timeframes
  • Self-prioritise workload according to the business needs
  • Excellent time management skills

We endeavour to reply to all applications. However if you have not heard from us within 7 days you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by The Sammons Group.

The Sammons Group is an Employment Business and Employment Agency as defined by the EAA Regulations 2003, and we abide by the Code of Practice of our industry body (the Recruitment & Employment Confederation - REC).

We are committed to supporting and promoting diversity in the workplace, and welcome applications from candidates regardless of age, belief, disability, ethnic origin/nationality, gender/gender reassignment, marital/civil partnership status, pregnancy/maternity, or sexual orientation - we recruit on the basis of talent. If you require reasonable adjustments in the recruitment process, please let us know.

We regret that as a recruitment consultancy we are unable to seek visas for applicants not holding current entitlement to work in the UK.

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